Application Skills, Week 2, 7th August

Lecture week 2 We commonly use PC's to achieve such tasks as:

• File handling
• Word processing
• Spreadsheets
• Presentations
• Internet access
• Emails
• View PDF's

File management:

• windows explorer
• understanding files and folders strusture
• ZIP technologies and file compression
• naming conventions
• windows commands-send, rename, move, copy, delete, undo etc

Word Processing:

• microsoft word
• formattign and styles
• document mapping
• working with templates
• inserting images, tables and other objects
• typing, documents management, assignment presentation, working with templates, understandind shortcuts, toolbar, macro technology

Creating/editing spreadsheets:

• microsoft excel
• formatting styles
• column /row keeping
• formulae and functions
• graphs and charts

Creating presentations:

• microsoft powerpoint
• formatting and styles
• animations
• graphics to support presentation
• KISS - keep it simple stupid

Internet browsing:

• internet explorer
• net navigation and hyperlinks
• bookmarks/favourites
• search engines
• information authentication and validation skills

Sending and receiving e-mail:

• outlook
• email protocols- reply, send, forward, CC, BCC
• e-mail security- SPAM, virus
• e-mail etiquette- FWDs, CC's, privacy
• newsgroups etc

Viewing PDFs:

• adobe acrobat reader
• downloading updating
• browser integration
• viewing pdf's online
• savinf pdf's

Listening/watching audio and visual:

• windows media player
• itunes

Viewing and editing graphic files:

• Ms photoeditior
• MS paint
• adobe photoshop

Useful tasks:

• image file mangement
• screen captures

For this course you will need and acquire:

• word processing and presentaion skills
• e-mail skills to communicate
• internet browser skills
• knowledge regarding various applications and their use in specific tasks(endnote)

workshop

1.Micorsoft Word

Setting Typeface in MS Word

• Most Word screens have the font type and size selections right on the toolbar. If not, Click Format on the toolbar, select Font, and click choices on the font menu,
• Set font before you begin typing the text. That’s easier than changing it later. If you do have to change font after typing it, highlight the text you want to change, then click on Font in the toolbar and select style and size.

Margins and allignment

• Click File, then Page Setup.
• Click the Margin tab, if not already selected, to change settings.
• Set margins for "Whole Document."
• Click OK to return to editing screen.
• Text is aligned at the left margin unless it needs to be indented to begin a paragraph or to offset a blocked quotation.
• To align text at the left margin, click the Align Left icon on the toolbar
• Do not align text at both margins. Text aligned at both margins creates irregular spacing between words and makes proofreading difficult.

Alphabetize

• Highlight the entire reference list (but not the title and not extra line spaces at the end).
• Click Table, then Sort.
• Make sure settings are set at Paragraphs, Text, Ascending.

Headings

• create headings using the pull down tab Headings, use appropriate headings for the main introduction and for sub-headings
• keep headings with text

Header/Footer

• insert Header and Footer
• usually topic/name goes in header
• date in footer

2.Microsoft excel

• Formatting
• Data entry
• Formulae dragging
• Creating charts

Reference

http://www.baycongroup.com/wlesson0.htm READINGS This document will help you to complete the MS Word exercises included in this week's workshop. this document shows how to adjust

• type face
• allignment
• size
• headings
• and many more...

the excle document will help you with

• calcualtions
• charts
• adjusting columns and rows
• and many more...

MSPaint and screen capture

When doing and assignemnet and you want to prove you completed a certain task use screen capture. to do this you focus the screen on the section you want shown and press print screen button on the top right of keyboard (prtscn). Then open MSPaint and click (ctrl v) this copies it onto paint. to resize the document press (ctrl w). Make sure you save it in the appriate file as a jpeg.